Job Description

Position Description:  Non-Exempt, 40hrs/wk.
Reports to:  Rector/Pastor

PRIMARY FUNCTION OF THIS POSITION
Under the direction of the Rector/Pastor and in collaboration with parish staff and volunteers, the Director of Buildings and Grounds oversees ongoing maintenance and improvement of the churches and other physical plant of the Portland Peninsula and Island Parishes.

MAJOR POSITION DUTIES AND RESPONSIBILITIES (essential functions)

• Observes and evaluates the physical condition of all parish structures on an ongoing basis, identifying and addressing any maintenance deficits or weaknesses in mechanical systems.
• Oversees and supervises all maintenance and custodial staff employed by the Portland Peninsula and Island Parishes.
• Builds relationships with professional contractors and craftspersons hired to carry out ongoing maintenance and larger capital improvements on parish properties, securing and analyzing bids, facilitating effective communication, and ensuring that work is carried out in a cost-effective and professional manner.
• Creates and maintains written maintenance plans for parish structures, addressing regular and occasional maintenance requirements and considering long-term (5-25 year) maintenance plans for more significant capital improvements.
• Consults parish calendars regularly to ensure that buildings are opened and closed, clean, and properly prepared for regular and occasional parish activities and events throughout the year.
• Attends staff meetings as needed/requested and collaborates regularly with other pastoral staff.
• Assists in planning and carrying out major liturgical functions as needed, collaborating with pastoral staff to prepare grounds and facilities.
• Assist custodial staff in carrying out occasional maintenance projects on parish properties as needed, ensuring that work is carried out in a timely and professional manner.
• Serves as primary physical plant liaison to lessees, tenants, and Diocesan property management staff, ensuring strong communication and collaboration.
• Carries out other duties as assigned.

JOB REQUIREMENTS/SPECIFICATIONS

• Is a practicing Roman Catholic who understands and enthusiastically supports the mission and purpose of the Church and parishes.
• Conducts work with a balance of attention to detail and strategic vision.
• Proactively engages others in a positive and friendly manner.
• Presents himself or herself professionally in correspondence and conversations.
• Has completed or will successfully complete within 90 days of start of employment the diocesan program “Protecting God’s Children.”
• Meets all of the employment policies specified in the Diocese of Portland “Cluster Personnel Policies and Procedures Manual.”
• Maintains confidentiality.
• Possesses and maintains a valid Maine driver’s license and is insurable.

EDUCATION, TRAINING AND/OR EXPERIENCE

• Experience building maintenance, and/or the trades is required.
• Experience supervising staff and working in a collaborative environment is preferred.
• Proficiency in and/or ability to learn Microsoft Office software required.

PHYSICAL DEMANDS/WORK ENVIRONMENT
The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk and hear and climb stairs/ladders; balance, stoop, kneel, crouch or crawl.  The employee must frequently lift and/or move up to 25 pounds an occasionally lift and/or move up to 50 pounds.  Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus.

Application Process
Applications will be accepted on a rolling basis until the position is filled.  Applications should include a focused cover letter addressing the requirements listed in the linked Job Description, a resume, and contact information for three (3) professional references.  All applications and nominations will be considered confidential.  
Please send as word attachment via email to luis.sanclemente@portlanddiocese.org, our parish Business Manager. No phone calls please. All applications received will be acknowledged initially with brief email response. Selected candidates will be contacted by phone for initial screening interview.  

Revision 1A
January 13, 2022